Notify about someone you employ in child-related work

Let the Social Services Regulator (SSR) know someone has started or finished working for you doing child-related work. Anyone doing child-related work must have a valid Working with Children Check (WWCC) or Victorian Institute of Teaching (VIT) registration clearance.

Why this matters

It’s legally required that you inform the SSR of the dates whenever someone starts or ends child-related work for you.

Use this service to confirm the details of someone you employ when they engage in child-related work.

What happens next

You’ll need to:

• enter some details about yourself
• enter the worker’s details — you’ll need to know their last name and WWCC number or VIT registration number
• check the information
• submit the information

Check these details carefully

Make sure the worker’s last name and WWCC number or VIT registration is correct. If the details don’t match, we may not be able to confirm their check.

Privacy

We collect information so you can use this service. We don’t use it for anything else or keep it.

How we use your info

It's your responsibility to inform people you have engaged in child-related work that you'll share their personal information with the Department of Government Services (DGS) and the Social Services Regulator (SSR). To learn more about how we handle your info, see our Privacy and Security Policy.

Who needs a Working with Children Check (WWCC)?

People doing child-related work may need a WWCC, depending on the type of work they do, whether they are paid or volunteering.

What details will I need?

You may need the person’s full name, WWCC or Victorian Institute of Teaching (VIT) registration number, and the date they started child-related work.

Why is worker information being collected?

The SSR collects this information to support requirements under the Worker Screening Act 2020 (VIC).

The Social Services Regulator may also use this information for other purposes where permitted by law, including for the Worker and Carer Exclusion Scheme and Reportable Conduct Scheme.

What information do I need to report?

The information about workers you need to report to comply with the new laws includes:

• their WWCC or VIT number
• the date they start doing child-related work for you
• the date they end child-related work for you

It’s your responsibility to inform people you’ve engaged in child-related work that you’ll share their personal information with the Department of Government Services (DGS) and the Social Services Regulator (SSR).

How we use your information

We collect personal information the Social Services Regulator needs to be sure all workers in child-related work comply with the Worker Screening Act 2020 (VIC).

We can't ensure your compliance without you giving us this information.

We’ll share this information with the Social Services Regulator (SSR).

The SSR may also use the information you give us for other purposes where permitted by law, including for the Worker and Carer Exclusion Scheme and the Reportable Conduct Scheme.

To access your own information held by the SSR, visit their website. To access your own information held by the DGS, visit the Service Victoria website.

What happens if someone stops working for me?

You should update their end date for child-related work. They’ll then be marked as ‘Inactive’ and moved from the ‘Active’ list.

When do I need to inform about a WWCC holder working for me?

Within 7 days of any change. Failure to report the required details in a timely manner may incur severe penalties.